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Privacy Policy

Privacy Policy


1. Introduction

Welcome to FLEX STAFF SOLUTIONS LTD ("we," "us," "our"). We are committed to protecting the privacy and security of the personal information of our visitors and users ("you," "your").

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our Site. Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the site.

We reserve the right to make changes to this Privacy Policy at any time and for any reason. We will alert you about any changes by updating the "Effective Date" of this Privacy Policy. You are encouraged to periodically review this Privacy Policy to stay informed of updates. You will be deemed to have been made aware of, will be subject to, and will be deemed to have accepted the changes in any revised Privacy Policy by your continued use of the Site after the date such revised Privacy Policy is posted.

2. Collection of Your Information

We may collect information about you in a variety of ways. The information we may collect on the Site includes:

  • Personal Data: Personally identifiable information, such as your name, email address, telephone number, and company name, that you voluntarily give to us when you fill out a contact form, request information, or otherwise interact with the Site. You are under no obligation to provide us with personal information of any kind, however, your refusal to do so may prevent you from using certain features of the Site.
  • Derivative Data: Information our servers automatically collect when you access the Site, such as your IP address, your browser type, your operating system, your access times, and the pages you have viewed directly before and after accessing the Site.
  • Data From Cookies and Similar Technologies: We may use cookies, web beacons, tracking pixels, and other tracking technologies on the Site to help customize the Site and improve your experience. When you access the Site, your personal information is not collected through the use of tracking technology. Most browsers are set to accept cookies by default. You can remove or reject cookies, but be aware that such action could affect the availability and functionality of the Site. For more information on how we use cookies, please refer to our Cookie Policy section below.

3. Use of Your Information

Having accurate information about you permits us to provide you with a smooth, efficient, and customized experience. Specifically, we may use information collected about you via the Site to:

  • Respond to your inquiries, questions, and comments and provide customer support.
  • Send you information about our company, services, or other information you have requested.
  • Operate and maintain the security of our Site.
  • Monitor and analyze usage and trends to improve your experience with the Site and our service offerings.
  • Comply with legal and regulatory requirements.
  • Prevent fraudulent transactions, monitor against theft, and protect against criminal activity.
  • Compile anonymous statistical data and analysis for use internally or with third parties.

4. Legal Basis for Processing Personal Information (GDPR)

If you are located in the European Economic Area (EEA), our legal basis for collecting and using the personal information described above will depend on the personal information concerned and the specific context in which we collect it.

However, we will normally collect personal information from you only where we have your consent to do so, where we need the personal information to perform a contract with you (though less likely for a simple presentation site), or where the processing is in our legitimate interests and not overridden by your data protection interests or fundamental rights and freedoms. In some cases, we may also have a legal obligation to collect personal information from you.

Specifically:

  • Consent: We may rely on your consent to process information collected via cookies (as required) or if you explicitly provide information via a contact form for a specific purpose communicated at the point of collection.
  • Legitimate Interests: We process derivative data and utilize certain cookies based on our legitimate interest in operating, securing, and improving our Site, and responding to your inquiries initiated via contact forms.

5. Disclosure of Your Information

We do not sell, trade, rent, or otherwise share your Personal Information for marketing purposes with third parties without your consent. However, we may share information we have collected about you in certain situations:

  • By Law or to Protect Rights: If we believe the release of information about you is necessary to respond to legal process, to investigate or remedy potential violations of our policies, or to protect the rights, property, and safety of others, we may share your information as permitted or required by any applicable law, rule, or regulation.
  • Third-Party Service Providers: We may share your information with third parties that perform services for us or on our behalf, including data analysis, hosting services, customer service, and marketing assistance (e.g., analytics providers). These service providers are contractually obligated to protect your data and use it only for the purposes for which it was disclosed.
  • Business Transfers: We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.
  • With Your Consent: We may disclose your personal information for any other purpose with your consent.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

6. Tracking Technologies

  • Cookies and Web Beacons: We may use cookies, web beacons, tracking pixels, and other tracking technologies on the Site to help customize the Site and improve your experience. Most web browsers are set to accept cookies by default. You can usually choose to set your browser to remove cookies and to reject cookies. If you choose to remove cookies or reject cookies, this could affect certain features or services of our Site.
  • Website Analytics: We may partner with selected third-party vendors, such as Google Analytics, to allow tracking technologies and remarketing services on the Site through the use of first-party cookies and third-party cookies, to, among other things, analyze and track users’ use of the Site, determine the popularity of certain content, and better understand online activity. By accessing the Site, you consent to the collection and use of your information by these third-party vendors. You are encouraged to review their privacy policy and contact them directly for responses to your questions. We do not transfer personal information to these third-party vendors. However, if you do not want any information to be collected and used by tracking technologies, you can visit the third-party vendor or the Network Advertising Initiative Opt-Out Tool or Digital Advertising Alliance Opt-Out Tool.

7. Data Security

We use administrative, technical, and physical security measures to help protect your personal information. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other type of misuse. Any information disclosed online is vulnerable to interception and misuse by unauthorized parties. Therefore, we cannot guarantee complete security if you provide personal information.

8. Data Retention

We will only retain your personal information for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements. Information collected via contact forms will typically be retained as long as needed to address your inquiry and for a reasonable period thereafter for follow-up or record-keeping, unless a longer retention period is required or permitted by law. Anonymous usage data may be retained for longer periods for statistical analysis.

9. Your Data Protection Rights

Depending on your location (particularly if you are in the EEA or California), you may have the following rights regarding your personal data:

  • The right to access: You have the right to request copies of your personal data.
  • The right to rectification: You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
  • The right to erasure: You have the right to request that we erase your personal data, under certain conditions.
  • The right to restrict processing: You have the right to request that we restrict the processing of your personal data, under certain conditions.
  • The right to object to processing: You have the right to object to our processing of your personal data, under certain conditions, particularly where we rely on legitimate interests as our legal basis.
  • The right to data portability: You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.
  • The right to withdraw consent: If we are relying on consent to process your personal data, you have the right to withdraw your consent at any time.

If you wish to exercise any of these rights, please contact us using the contact details below. We may need to request specific information from you to help us confirm your identity.

You also have the right to lodge a complaint with a relevant data protection supervisory authority if you believe that our processing of your personal information infringes applicable data protection laws.

10. Policy for Children

We do not knowingly solicit information from or market to children under the age of 13 (or 16 in some jurisdictions). If you become aware of any data we have collected from children under the relevant age, please contact us using the contact information provided below.

11. Links to Other Websites

Our Site may contain links to other websites that are not operated by us. If you click on a third-party link, you will be directed to that third party's site. We strongly advise you to review the Privacy Policy of every site you visit. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

12. International Data Transfers

Your information, including personal data, may be transferred to — and maintained on — computers located outside of your state, province, country, or other governmental jurisdiction where the data protection laws may differ from those of your jurisdiction. If you are located outside the United Kingdom and choose to provide information to us, please note that we may transfer the data, including Personal Data, to Romania and process it there. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordanceance with this Privacy Policy and applicable law, potentially using mechanisms like Standard Contractual Clauses where required.